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GST refund
The current article simplifies the different stages in which the GST refund application is processed; different stages/ ways of how to track GST refund status; steps to track the status of the same via the GST portal as well as via the PFMS portal and relevant FAQs

Stages of GST refund process & How to track GST refund status

GST refund application
As and when the GST refund application is filed by the registered person, before disbursement of the refund amount, the application will have to undergo the following stages-

STAGE 1 – Processing of GST refund application by the tax officer; and

STAGE 2 – Bank account validation by the Public Financial Management System (i.e., PFMS)

Importantly, here, bank account validation will be done twice. Firstly, after filing a refund application in Form GST RFD-01 by the taxpayer and secondly, after issuing a payment order in Form GST RFD-05 by the tax officer.

Stages of how to track GST refund status

refund under GST

The following table explains the stages of how to track GST refund status-

How to track GST refund status

Purpose of tracking

Ways to track the status

GST portal

To track the precise stage at which the refund application is pending.

Before ‘Login’ into the GST website. Brief tracking is possible.


After ‘Login’ into the GST website. Detailed tracking is possible.

PFMS portal

To track the bank account validation and disbursal.

GST Registered’ under GSTN Tracker for tracking bank validation post filing of refund application.


GST Successfully Processed’ under GSTN Tracker for tracking bank validation post issuance of refund order.

Steps to track the GST refund status via GST portal

How to track GST refund status

The registered person is required to follow the below steps in order to track the GST refund status

Step-1

Go to site https://www.gst.gov.in/ and click ‘Login’ available on the right-hand side

Step-2

Provide the following Login credentials-

  • Username;
  • Password; and
  • Characters as shown in the box.

Step-3

Navigate the following path-

Services > Refunds > Track Application Status.

Step-4

Either select ‘Filing Year’ from the drop-down list or enter ARN and click SEARCH.

Step-5

Based on the search criteria, GST refund status would be displayed. Scroll to the right so as to view the ‘Payment Advice Status’.

Notably, for the above steps, the registered person is required to Login into the GST website i.e. https://www.gst.gov.in/.

However, by following the below steps, GST refund status can be tracked without Login into the GST website-

Step-2

Navigate the path Services > Refunds > Track Application Status.

Step-3

Enter the appropriate ARN.

Note: It is important to note here that only short detailing of GST refund status would be provided by following the above steps.

Steps to track GST refund status on account of IGST paid on export of goods

Following steps are to be followed when the registered person is willing to check the GST refund status of IGST paid on export of goods-

Step-1

Go to site https://www.gst.gov.in/ and click ‘Login’.

Step-2

To ‘Login’ to the GST website, enter the appropriate ‘Username’; ‘Password’ and characters shown in the box.

Step-3

Navigate the path Services > Refunds > Track status of invoice data to be shared with ICEGATE.

Step-4

Select the ‘Financial Year’ and ‘Month’ from the drop-down list for which the refund application is filed.

Please note, if the registered person files the GST return on a quarterly basis, then, select the last month of the respective quarter under the ‘Month’ column above.

Step-5

Click ‘SEARCH’

account validation

Steps to track the bank account validation via PFMS portal

As seen above, it is at most important to successfully undergo bank account validation for obtaining a GST refund.

The registered person is required to follow the below steps in order to track the bank account validation post filing of GST refund application in Form GST RFD-01 via PFMS portal-

Step-2

Select ‘GSTN Tracker’ from the icon/ option available on the left-hand side.

Step-3

Enter either GSTIN number or Account number. Also, enter the letters shown in the image.

Step-4

Click ‘View Report’.

However, the registered person is required to follow the below steps to track the bank account validation post issuance of refund order in Form GST RFD-05 via PFMS portal-

  • Go to https://pfms.nic.in/NewDefaultHome.aspx.
  • Select ‘GSTN Tracker’ from the icon/ option available on the left-hand side.
  • Out of the three options available, select ‘GST Successfully Processed’.
  • Enter either GSTIN number or Account number.
  • Enter GST RFD-05. Please note entering of GST RFD-05 is optional.
  • Enter the letters shown in the box.
  • Click view report.

Relevant Frequently Asked Questions (FAQs)

GST Faq's

1

How can I track GST refund status without logging into the GST portal?

In order to track the GST refund application without logging into the GST portal, the registered person should navigate the path Services > Refunds > Track Application Status and enter ARN.

2

How can I track GST refund application after logging into the GST portal?

After logging into the GST portal, the GST refund application can be tracked by navigating the path Services > Refunds > Track Application Status. Select appropriate Filing Year or enter ARN.

3

What is a difference in the status of the GST refund status without logging and after logging into the GST portal?

Details like tax period; tax amount claimed etc. can be viewed only after logging into the GST portal.

4

At what stages, bank account validation is done?

Bank account details are sent to PFMS for validation-

  • When GST refund application is filed by the taxpayer; and
  • When a GST refund order is issued by the tax official.

5

Reason for the failure of bank account validation?

Bank account validation fails generally for any of the following reasons-

  • Mismatch of IFSC code,
  • IFSC code inactive in PFMS,
  • IFSC code doesn’t exist in PFMS,
  • Invalid bank name.

About the author

Poonam Gandhi is a Chartered Accountant and a Lawyer. She is a Professional Freelance Content Writer/ Editor and an Educator.She masters in creating result-oriented as well as Search Engine Oriented Content. Currently, she is associated with some of the topmost leading sites of India.She holds more than 3 years of experience in the content field. Before entering the content writing field, she possessed a wide practice experience of more than 9 years, specifically, in the field of Indirect Taxation.

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