IRP portal
Gaurav Yadav

Updated on December 4th, 2023

e-Invoice generation under GST w.e.f. 1st April 2021, the Invoice Registration Portal (portal using for e-Invoice generation) has seen a major surge in the number of e-Invoices generating taxpayers, with the aggregate turnover slab coming down to 50 Cr.

Every eligible taxpayer must register himself on the Invoice Registration Portal before he can generate e-Invoice.

Although the e-Invoice generation is straightforward, it can go on a more complex side when voluminous invoices are to be uploaded.  For single-user registration, this task can be challenging and time-consuming.

To address this issue, the IRP portal has now enabled the registered taxpayers to add 'Sub-Users' to the primary user for the

 In this article, we will guide the taxpayers to create and manage the sub-users on the Invoice Registration Portal for e-Invoice generation.
e-Invoice generation

How To Create Sub-Users On The IRP Portal for e-Invoice generation?

To create a sub-user on the IRP portal for e-Invoice generation, follow the simple process mentioned below:

Step 1: Log on to the Invoice registration Portal (IRP) @ using the login credentials

gst e-Invoice generation

Step 2: On the homepage of the IRP Portal, navigate to the ‘User Management’ section.Under this section,  you will see three options:

  • Create Sub-user
  • Freeze Sub-user
  • Update Sub-user
e invoice generation process

Step 3: Once the taxpayer clicks on the ‘Create Sub-user’ option, the system then asks the user to provide his mobile number.

This mobile number is the verified via OTP sent to this mobile number.

e-Invoicing under GST
  • The taxpayer can create a sub-user by providing a suffix to its existing user id in this form. 
  • The system then checks for the availability of this user id & if found available; then it is assigned to you.

Example: If your existing user id is ‘Pere24’. You provide a suffix ‘K996’. Then the user id of your sub-user shall be ‘Pere24_K996

  • Once you create this sub-user id, you will have to fill in the details like Name, e-mail ID, and other information.
  • The fields marked with an asterisk mark (*) are mandatory.
  • The taxpayer can assign various access controls to this sub-user for the following activities:
    • e-Invoice Generation
    • e-Invoice Cancellation
    • Enable report generation

    Once you provide all the necessary details, click on the ‘Submit button.

    The sub-user is now created, and the IRP system will send an SMS  to the registered mobile number.

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    How To Freeze Sub-Users On The IRP Portal?

    The ‘freeze’ option in the User Management section is helpful to temporarily ‘freeze’ or ‘suspend’ the sub-user.

    This option allows the master user to restrict the access of any sub-user to the e-Invoice generation or e-cancellation process.

    e-Invoice generation portal

    In this form, you need to select the user you want to freeze.

    Once you click on the 'Freeze' button at the bottom, the IRP system then disables this sub-user's access temporarily until you give them the access back.

    This sub-user now can not log in to the e-Invoice Portal and resticted from e-Invoice generation under GST.

    How To Update Sub-Users On The IRP Portal?

    When a sub-user is created, the master user can later make any changes to the access provided to this sub-user.

    Update Sub-user’ allows you to make these changes to the sub-users already created.

    e invoicing portal
    In this form, you shall provide the user's details whose access or other fields you wish to update.

    Clicking on the ‘Update’ button will change the details of this sub-user.

    In this way, the primary user or the master user can easily manage any sub-user and provide specific access to the sub-users based on their hierarchy in the respective organization.

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    e-Invoice Generation is The Future of GST!

    The e-Invoicing system has opened its doors to many new taxpayers from this financial year.

    The aggregate annual turnover is expected to come below 50 Cr, and there is going to be a voluminous increase in the taxpayers under the e-Invoicing under GST ambit.

    Small businesses need to be ready with robust e-Invoicing software, which will automate their e-Invoice generation process and help them save time and effort.

    GSTHero’s e-Invoicing solution allows you to generate e-Invoice with a single click!

    Generate your e-Invoice with 1-click with GSTHero:

    • Smooth processing of large volume of data
    • Integrates easily with all the major ERPs
    • 1-click e-Invoice generation directly from your ERP
    • 100% compliant with all the GST laws
    • 7-layer data security to protect your sensitive data from misuse
    • 24 x 7 dedicated technical support to assist you

    Make the right choice for your business! Choose GSTHero’s e-Invoicing solutions.

    Until the next time…

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    Gaurav Yadav

    About the author

    Gaurav is an Engineer by training with a deep interest in Economics & Finance. He has been associated with the Fin-Tech industry for quite some time now. He writes for GSTHero for topics including GST Compliance, GST Structure, etc & aims to break down complicated technical jargon into simple terms for the taxpayers.

    His expertise includes GST Laws, Corporate Finance & Macro-Economics.

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