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eInvoice penalty

Introduction

e-Invoicing under GST has rolled out in October for all businesses having an annual aggregated turnover of Rs. 500 Crores and above.

The government is even considering to expand e-Invoicing to businesses with annual turnover of Rs. 100 Crores and above, from January 2021, and to all the remaining businesses by April 2021.

It is the process of creating invoices in a standard (SCHEMA) format & getting them validated in real-time of the Invoice Registration Portal.

The portal will in return assign unique IRNs (Invoice Reference Number) & QR Codes to the successfully validated e-Invoices, which you can use for further transactions. 

e-Invoice generation is a mandatory process that these businesses need to adapt in order to continue the business transactions.

Invoices without IRNs & in the old format or in any format other than the one specified under e-Invoicing, will be considered as void & any transactions done using such invoices will attract penalties.

e-Invoice Portal Live Demo | Watch video to know more

Possible errors under e-Invoicing

Here are the possible errors under e-Invoicing that can cause you penalties of any kind

  1. 1
    Failure to generate IRN is considered a failure of the issuance of an invoice.
  2. 2
    If an invoice is not registered on the IRP, then such an invoice would not be treated as a valid tax invoice for all GST related matters and therefore attract a penalty of ₹10,000 for each instance of non-compliance.
  3. 3
    Initiating the transportation of goods without a valid tax invoice containing an IRN may cause the detention of goods and vehicles and the imposition of the standard penalty.
  4. 4
    Customers can refuse to accept the goods and/ or make payments in the absence of a valid tax invoice as this would impact a recipient’s eligibility to avail of ITC.
  5. 5
    Further, the Government also plans to implement a check which would restrict the generation of e-way bill in the absence of IRN.

Now, essentially there are only 2 types of penalties under e-Invoicing.

einvoice software

As per sub-rule (5) of Rule 48 under the CGST Act 2017, there are the following 2 penalties in case of any discrepancies in e-Invoices-

  1. Penalty for non-issuance of e-Invoice- 100% of the tax due or Rs.10,000 whichever is higher.
  2. Penalty for incorrect or erroneous e-Invoice is Rs.25,000

However, you can avoid the second penalty by considering the following notes-

  • Note- e-Invoices cannot be amended once the IRN is generated. You can only cancel the erroneous e-Invoice
  • Note- e-Invoices & IRN once generated can only be canceled within 24 hours from the time of generation.
  • Note- If you exceed this limit you will have to nullify the e-Invoice by generating a Credit Note against the same.

An Ultimate Solution to avoid e-Invoice Penalties

There are two basic methods to avoid the two penalties mentioned in sub-rule (5) of Rule 48, first is to generate the IRN for each & every invoice without fail & the second is to deal with erroneous invoices in a proper manner.

In other words, you can dodge the penalties by making the e-Invoicing process accurate from all the aspects.

Now, this may not always be possible considering that with manual work comes manual errors & e-Invoicing process, done manually, can be a highly tedious task that involves multiple steps.

Amid such haste, there are higher chances of errors & mistakes.

To avoid this, you can take help from an automated solution such as an advanced GST Suvidha Provider.

GSTHero (eInvoice software) is the best authorized GSP in the market currently that provides high automation in the e-Invoicing process & is stacked with features to help the user make their work 100% accurate.

Here is a list of Features that GSTHero offers its users-

  • Integrates with top ERPs (Tally, SAP, Marg, Oracle, Microsoft, etc.) & custom ERPs as well.
  • Multiple Formats- GSTHero accepts files in JSON, Excel & XML format.
  • Storage Time- Your Invoices can be stored on the GSTHero dashboard for as long as a decade!
  • Various Error Validation- GSTHero validates for errors as per the IRP standards to make your e-Invoices specifically compliant
  • All-in-one Platform- You can generate, Validate, Cancel, & manage e-Invoices on Cloud, without having to visit the IRP multiple times.
  • Bulk Generation- Generate e-Invoices in bulk from ERP & Cloud Application
  • Print e-Invoices with IRN & QR Code from the dashboard
  • Export response download- Download the response report to account for the e-Invoices in your ERP in a few seconds.
  • Generate IRN & QR Code form the GSTHero e-Invoicing Cloud Portal without visiting the IRP
  • Generate e-way bills- Generate e-Way Bills along with the e-Invoices in 1 click in less than a second from the same e-Invoicing dashboard
  • Easier to maintain- Being an authorized GSP, GSTHero is always prepared for changes as per the GSTN without any down-time.

Watch how to manage e-Invoice in Tally

Here is a list of Benefits that GSTHero users can enjoy-

  • Accurate Invoices- GSTHero ensures to deliver 100% accuracy
  • Less to no chances of Penalties
  • One platform to perform all e-Invoice operations & in a few clicks
  • Unlike the IRP that only stores data for a day, GSTHero promises data storage up until an entire decade.
  • Automation- The automated process & features reduce your work while making the e-Invoicing process precise & errorfree
  • Ease of work- GSTHero is a 360 user-friendly tool. It is designed to help you comply better with e-Invoicing in all the possible aspects, right from generation, to storage & more
  • Save time & energy- Save up to 10x of your time & efforts with GSTHero automated features

About the author

Atish Dhavale is a GST Expert. He has vast knowledge of Goods and Services Tax related regulations including GST Return Filing, e-Invoicing, e-way bill. He holds more than 2 years of experience in GST Compliance. He has served in the taxation industry for GST Return Filing and compliance and has been closely associated with Tax Managers, Accounting Teams, Chartered Accountants, CFOs, and other teams in the same domain. He has also recorded 200+ videos on GST related topics on Youtube for a channel named "GSTHero Videos".

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